In this article, we'll share quick highlights of the new functions you have available as a Registrar on your organization's Crossbar site!
To get started, you'll want to jump into the Dashboard that will now populate for you in the top right corner of your organization's website:
*Please note: Access is site-specific, so please ensure you are logged onto your organization's website to see this access.
The most important function of your role as Registrar is the ability to create and modify Registrations!
There are a number of different types of registrations you can create on the site:
Programs: Best for full season, camp, tryouts, or single-session type events. For more on setting those registrations, please see more here:
Full season/camp/tryouts: https://help.crossbar.org/en/articles/8613134-setting-up-a-program-registration
Single-session registrations (lessons/skills sessions): https://help.crossbar.org/en/articles/8613118-creating-a-single-session-registration
Leagues: Best for seasons where your players/teams compete against each other all season. for more on setting up leagues:
Player Registration League: https://help.crossbar.org/en/articles/8613824-player-registration-league-set-up
Team Registration League: https://help.crossbar.org/en/articles/9916331-team-league-registration
Memberships: Best for monthly, annual or one-time Membership registrations. For more on setting this up:
Tournaments: Best for occasions when you host Tournaments and need to accept new Team registrations. More on that here:
Forms: Best to collect basic info from web users or members (these function similarly to Google Forms/Survey Monkey). More on setting these up:
For all registrations you build on the site, we recommend setting up a two-tier approach, where the registration begins with the overall Program/Registration name like:
"Travel Season"
"Team Registration
"Your League."
Then, to each of these, you'll add a "Season" where you'll list the specific period of the season you're registering for, like:
"Fall 2024"
"2024-2025"
"Spring 2025"
"2024 Session 1"
The season becomes the foundation from which your teams are created, rostered, and managed throughout the year. For more on rostering and team management, please check out our Rostering help page here!
Viewing & Communicating with your Registrants:
Once you have your registration set up and folks registering, managing the data & communications for that registration becomes a priority.
Within any registration season, the Signups section shows the data of all players registered for the season:
Here you have a few options:
You can Filter this report by selections made when participants are registering to get a subset of registrants.
You can email the full list of signups or the filtered list.
You can export the list of signups to a csv file.
Within the registration, you also create & manage the teams created for the season. You can see more on creating & rostering your teams here!
For help with any additional questions, please don't hesitate to reach out to us via chat or help@crossbar.org!